How to Get More Done and Waste Less Time Wie Sie mehr schaffen und weniger Zeit verschwenden Cómo hacer más y perder menos tiempo Comment faire plus et perdre moins de temps より多くのことを成し遂げ、より少ない時間を無駄にする方法 Jak zrobić więcej i tracić mniej czasu Como fazer mais e perder menos tempo Как успевать больше и тратить меньше времени Nasıl Daha Fazla İş Yapıp Daha Az Zaman Kaybedersiniz? 如何完成更多工作并减少浪费时间 如何完成更多工作並減少浪費時間

- So, here's a story that I bet

you are intimately familiar with. ||vertraut|| ||على دراية وثيقة|| ||intimamente|| ||อย่างใกล้ชิด||

I wake up in the morning, I go through my morning routine,

and then I eventually sit down to work.

And right when I sit down, I know what I need to do.

I have a video script I need to finish

and I need to send some feedback to a partner

on a project we're working on.

But then I remember that I also need to send in

the rent check for my apartment,

and I also have 32 un-entered emails in my inbox.

And some of those people are probably getting annoyed

with me at this point,

and oh, the lawn is getting long, as well, |||العشب||||| e oh, o gramado também está ficando longo,

and needs to be mowed. ||||cortado ||||ตัด e precisa ser cortada.

All the sudden I have 18 different things I need to do

and I really don't know

which one I should be working on first.

Now, if this story does resonate with you |||||تتردد||

and I bet that it does,

fortunately there is a tool that you can use

to fix this problem.

And it's called the Eisenhower Decision Matrix.

It's a tool that you could use

to more intelligently prioritize everything you need to do

within a day or within a longer period of time

and that will help you to get started more quickly

on the most important tasks you have to deal with.

Now, as you might have guessed,

this tool is named after Dwight D. Eisenhower,

who, in addition to being the 34th president

of the United States,

was also an extremely productive person.

He served two terms as president and during that time Hij diende twee termijnen als president en gedurende die tijd

he introduced both DARPA, which was the agency

that helped to create the modern Internet,

and NASA, which obviously got us to the moon.

In addition, he was the Supreme Commander

of the Allied Forces during World War II, ||Aliadas|||||

played a huge part in the development

of the Interstate Highway System, ||Interestadual||

and was at one point the president of Columbia University.

And the secret behind Eisenhower's incredible ability

to get things done,

in addition to just a massive work ethic, |||||||ética

was his ability to prioritize tasks effectively. era sua capacidade de priorizar tarefas efetivamente.

He once said that, "What is important is seldom urgent

"and what is urgent is seldom important."

And this piece of philosophy, this belief that he carried

throughout his life is the foundation ao longo de|||||

of the Eisenhower matrix.

So, let's briefly talk about how this matrix is set up.

Essentially it is a box with four different quadrants. ||||||||quadrantes In wezen is het een doos met vier verschillende kwadranten.

And you have some labels at the top and on the sides.

On the top, we have two labels: urgent and not urgent.

And then on the side we've got important and not important.

And each of the boxes corresponds to a combination |||||corresponde|||

of those two labels.

So, things that are urgent and important

are things that you should do right now.

Again, going back to that quote,

things are seldom both important and urgent,

and in the case that they are,

you should just do them right now.

Things that are not urgent, but that are important,

you should decide what to do with them later

or schedule them, essentially.

You still need to do them,

but they don't need to be done right now.

On the flip side, we've got things that are urgent

but not important.

So, they do need to be done fairly soon, |||||||bastante|

but they're not really important for you.

And in the case of these things,

you should either delegate them, give them to someone else |||มอบหมาย||||||

like your little brother, or automate them. |||||ทำให้เป็นอัตโนมัติ|

Give them to the machines.

Finally, we've got things that are not important

and not urgent.

And, as you might expect,

these are things that should just be simply deleted

from your life altogether. |||ทั้งหมด

Now, the great thing about the Eisenhower matrix

is that you can use it for both macro-level planning

and micro-level planning, which means that you could use it

for planning out something like your entire month,

but also planning out a single day.

So, what I wanna do now is go through

a couple of different examples

for both macro and micro-level planning.

And let's start with macro.

Let's start with planning out your entire month.

So, if you have your box drawn out ||||||retirada|

and you've got your list of tasks, maybe in Todoist

or whatever task management system you're using,

you can start to fill in each quadrant |||||||quadrante

based on your prioritization, based on what's urgent,

based on what's important.

So, in the do box, we might have tasks

like saving your grandma from a burning building.

Probably a big priority for you, but more realistically

maybe it's something like finishing a video script,

in my case.

I need to get this done before I go off to VidCon

so I can give the footage to my editor.

That's both urgent and important.

Now moving over to the decide box,

we've got things like planning out your semester

if you're a student.

Maybe studying for a math test or buying groceries.

These things are all important, or at least I think

they're important and you might think they're important.

But they don't need to be done right now

so you should put them in the decide column

so that way you're prioritizing

the things in the do column first.

That brings us down to the delegate box,

which is a bit of a tricky box for a lot of people

because they often feel

like they can't actually delegate things to other people

or they can't really think of things in their lives

that they would give to someone else.

So, what I'm gonna do is split this box

into two pieces, both delegate and automate should go here

because a lot of people have opportunities to automate

the things that they are doing manually.

Great example here,

if you go into your credit card's website

every single month when you pay your bill,

you can actually automate that.

You can set up automatic payments.

Same thing for maybe investing in your 401K

or investing in a mutual fund if you do that.

And for a much more mundane example, |||||mundano| |||||ธรรมดา|

if you are currently washing your dishes by hand

and you happen to have a dishwasher sitting next to you,

well then let the robot take care of that, as well.

Let it wash your dishes.

But all those automations aside, ||||à parte

there may actually be things

that you could delegate to someone else, as well.

Now as somebody who runs their own business,

I delegate things like checking my email

or editing this video, for example.

But there are other things

that you might be able to delegate.

Maybe you have a lawn that you don't wanna mow. ||||grama|||||cortar

Well, if you do something where you maybe take the hour

that you were using to mow the lawn to make some extra money

then it would make perfect financial sense

for someone to mow your lawn for you.

And the exact same logic applies

to something like changing the oil in your car.

If it's worth it financially for you to just go and pay

for someone to change your oil,

that saves you a lot of time.

Finally, we have the delete box.

These are the things that are both not important

and not urgent and should, therefore, |||||portanto

just be ruthlessly cut out of your life.

Now there are some obvious examples here.

Maybe checking social media, playing video games,

generally wasting time.

But I do wanna give you a couple examples of things

that I recently cut out of my life

that I had previously justified as important.

One of them is posting on Instagram for business.

I had listened to lots of Internet marketing gurus,

all kinds of people who said this was super important

and I was spending a lot of my time doing it.

But I eventually realized that the payoff I got for it Mas acabei percebendo que a recompensa que recebi por isso

really wasn't worth my time.

I was much better focusing my efforts and attention

on more important tasks, like making more videos

or working on secret, bigger projects.

So, I've cut that out of my life.

Similarly, on our podcast, The College Info Geek podcast,

we used to have a three-camera setup

and we would constantly switch between camera angles

during the entire course of an episode.

But I realized my editor would have to sit there

for at least the run time of the podcast episode,

often 60 to 90 minutes, or sometimes even more

switching these camera angles.

So, what I asked her to do was just post the podcast episode

using only the center angle, which basically meant

that she only had to spend 15 minutes

kind of just dropping the footage into Premiere, |||||||Premiere

exporting it, and then she was done

rather than watching through the entire thing.

And interestingly, someone actually commented

saying they liked the center angle more |||||ângulo|

because they could see the entire view

and see the reactions of the person who wasn't talking.

So, we both cut something out

that took a lot of time in our business,

but also ended up with an improved product as a result.

So, this brings me to a really important point.

When you're prioritizing the things

that you have to do in your life,

you wanna ask yourself, why am I doing each of these things?

Does my justification actually hold up to scrutiny? |||||||Prüfung |||||||การตรวจสอบ Minha justificativa realmente aguenta o escrutínio?

In the case of switching the podcast camera angles,

we often use the justification that it was really effortful. we gebruiken vaak de rechtvaardiging dat het echt veel moeite kostte.

We were putting lots of effort into that production

and that must make it great, right?

But when we actually put that assumption to the test,

we found out that we were wrong descobrimos que estávamos errados

and the simpler approach was actually better.

So, with that being said, let's move on to a micro example.

Let's talk about how you can use the Eisenhower matrix

on a daily basis to prioritize all the things |||||ให้ความสำคัญ|||

on your daily task list.

And I'm just gonna run you through mine real quick.

So, in the do column, I have finishing my video script

because again I'm leaving in a couple of days,

I wanna get the footage done as soon as possible ||||filmagem|||||

and I wanna get it to my editor.

So, that's the thing that I need to be doing first.

Secondly, in my decide area

I've got things like cleaning up the house.

I've got mailing in the rent check, ||correspondência||||

and I've got things like guitar practice, as well.

These are all things that I need to get done today,

but they aren't as important as the first thing

that's over in the do box.

Okay, so moving on to that delegate box.

Honestly, today I didn't have anything

that I needed to personally delegate,

but something that does happen on a micro basis,

on a daily basis is that you get requests

from family members.

Maybe your girlfriend or your brother asks you

to do the dishes or clean up a certain room.

And if you've already prioritized all the other tasks ||||จัดลำดับความสำคัญ||||

on your list and you realize you don't have time for that,

then a great way to delegate

without actually having to pay anyone money

is to push back on those requests. ||||sobre|| é adiar esses pedidos.

Maybe ask them if they can take care of it this time Talvez pergunte se eles podem cuidar disso desta vez

and you'll get it at a later date.

And finally we have the delete box.

And on a daily basis,

I think that you're gonna wanna list time wasters here

because a lot of us are prone to say, ||||||propensos|| ||||||มีแนวโน้ม|| porque muitos de nós tendem a dizer,

checking social media, or researching things verificando as mídias sociais ou pesquisando coisas

that we really don't need to be researching, que realmente não precisamos pesquisar,

like what's the best gaming laptop right now. como qual é o melhor laptop para jogos no momento.

We do these things because we don't actually want

to do our work.

And by actually writing them down in that delete box

and maybe keeping your Eisenhower matrix on your desk

or within a quick view, you can look at them

any time you get the temptation |||||Versuchung |||||ความยั่วยวน

to check Twitter or Instagram

and realize that you have decided in advance

to cut that out of your life.

And that'll help you get to the things

that you need to be doing more easily.

Now if you wanna get even better at structuring your time

and prioritizing your tasks,

then I'm gonna recommend you go and take my friend

Mike Vardy's class

called Productivity Habits That Stick Using Time Theming genaamd productiviteitsgewoonten die blijven hangen met behulp van tijdthema's chamados hábitos de produtividade que permanecem usando a temática do tempo

which you'll find on Skillshare. que você encontrará no Skillshare.

This class teaches you how to effectively split up your work Esta aula ensina como efetivamente dividir seu trabalho

and theme your days, which will both improve your focus

and increase your output, as well.

And because it's on Skillshare,

once you have your subscription,

you've gone through that course,

you're also gonna have unlimited access

to more than 28,000 other courses

across a ton of different topic areas

that can both improve your creativity and your skills

and your career prospects, |||perspectivas

including classes on web development, graphic design,

digital animation, marketing, productivity,

and lots, lots more.

Plus, within their course library,

you're also gonna find a course from me

which is all about building a productivity system.

So, if you wanna improve the way you use your to do list,

your calendar, and your note-taking system,

and all kinds of other bits of technology

to help you be more productive,

you might wanna take that course, too.

Now Skillshare is already an incredibly affordable

loading platform with their monthly subscriptions

being less than a Netflix subscription

and a heck of a lot more useful to your future.

But if you do wanna try it for free first,

all you have to do is go to the link

in the description down below and sign up

to get a two-month free trial with unlimited learning.

Big thanks, as always, goes out to Skillshare

for sponsoring this video

and being a big supporter of my content

and thank you for watching, as well.

Hopefully you found this useful.

Hopefully it helps you to prioritize your tasks

and get more organized.

And if you found it useful,

then definitely hit that like button

and maybe get subscribed right there

if you haven't done so already.

You can also click right there to get a free copy of my book ||||||||uma|||||

on how to earn better grades, which might help you

since back to school is right around the corner.

Otherwise, click right over here or right over here

to find a couple of more episodes on my channel

if you haven't seen them already.

Thanks as always for watching

and I will see you in the next video.